How to: Submit a Mileage Report to Xero

Report to Xero

You can now submit your mileage to Xero on the MileIQ web dashboard!

  1. Follow the steps to get started with MileIQ
  2. Sign in to your MileIQ web dashboard (same email and password as app)
  3. Select the classified drives you want to submit to Xero
  4. Click the green "Report" button on the bottom right of the drive details pane
  5. Choose Xero from the list of "Send as" report options
  6. Select one of the two reporting preferences for Xero: This shows the enter report details window with the 2 Xero reporting options available: Use mileage for tax deduction and get reimbursed for my mileage
    1. Use Mileage for Tax Deduction - Connect to Xero C
      • Then click "Continue to next step" 
      • Select the green “Authorize Xero” button
      • A new (Xero) window will open and ask you to login to authorize "MileIQ Dashboard" with your Xero account.
      • Select the organization to report to and then click "Allow Access" and the page will close automatically after a couple seconds.
    2. Get Reimbursed for my mileage - Connect to Xero for Business
      • Then click "Continue to next step" 
      • Enter your Xero partner’s email address and name. This can be found in Xero under “Files” ending in “@xerofiles.com”.
      • If you’re having difficulty finding your employer’s email address, see here for more information on how to find this info and copy it to your clipboard from Xero to MileIQ: Xero Support - Email a file to your organisation's file library inbox
  7. You can now report your MileIQ drives directly to Xero.
  8. After sending your reports to Xero, they will appear in Xero based on the selected reporting option:
    • Tax Deductions: Reports will appear in the Files folder titled “MileIQ”xero_files_folder.jpg
    • Reimbursements: Reports will appear in the employer’s Xero Files Inbox with the report name, employee’s name, and the report’s start and end dates.xero_files_folder_employer.jpg

Additional Information

  • If you need to sign into a different Xero account, you can click "Disable Xero integration" and go through this setup process again to authorize a different account. 
  • For US users, reports sent from MileIQ to Xero will be delivered in the PDF format to the folder named "MileIQ" in Xero.
  • For UK and Canada users, reports sent from MileIQ to Xero will by delivered in the XLS format to the folder named "MileIQ" in Xero.
  • Reports will contain an additional summary table that includes YTD values of miles split by vehicle for business, personal, and other. 
  • If you are having any difficulty with linking your MileIQ and Xero accounts or have any questions, please reach out to support@mileiq.com
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