How to: Run a Yearly Report

Requesting a yearly report of your drives as PDF or CSV from MileIQ has never been easier! We now offer two seamless ways to get your drives emailed to you: from within the MileIQ mobile app or from the MileIQ web dashboard at dashboard.mileiq.com

Mobile App - The Quickest Way

After classifying all your drives from the year, open the mobile app. Then tap on the Share / Send button at the top right of the screen:

This is a screenshot of the Report button in the top right corner of the mobile app highlighted

Then, select the year for which you would like to receive your recorded drives.

This is a screenshot of the monthly report options in the mobile app.

And, that's it! Check your Mail Inbox for an email with downloadable CSV and PDF files with your year's drives plus a summary sections with all the information needed for mileage on your taxes. 

This is a screenshot of the report email that will be sent out. Reports requested from the mobile app are emailed with 2 download links, one with the summary and detailed log in PDF and the other with the summary and detailed log in CSV.

Web Dashboard - The Most Control

To see mileage or to print a report for reimbursement from the MileIQ web dashboard (dashboard.mileiq.com - same email and password as the app), the first step is to sign in.

This is a screenshot of the login screen of the web dashboard.

Once signed in, you'll see all your drives. First, make sure all the drives have been classified to ensure maximum business drive reimbursement. See this article on How to: Quickly Bulk-Classify Drives

Using the Reports tab

Then, to request a yearly report to your email address or download it from the web dashboard, simply click on the “Report” button at the top of the page:

This is a screenshot of the MileIQ web dashboard with the Reports tab highlighted.

After clicking on the “Report” button at the top of the screen, you’ll see the report creation tool. The next step is to select the yearly date range of drives and the types of drives you’d like to report. You can quickly get a report of 2017's drives by using the "Last Year" quick filter.

This is a screenshot of the date dropdown menu being selected from the MileIQ web dashboard.
This is a screenshot of the purpose menu being selected from the MileIQ web dashboard.

For the screenshots above, the “Last Year” filter was selected to quickly bring up 2017's drives and then filtered by business drives. Choosing “Create this report” will bring up the Create Report dialog box to label the newly created report and choose the delivery method. Reports can be delivered through Email, Concur, Freshbooks, or downloaded directly from the web dashboard.

This picture has the details of the report filled in

The above screenshot shows the report will be named “2016 Business Mileage Report” and a copy of the emailed will be sent to both support@mileiq.com and manager@microsoft.com as well as the email attached to your MileIQ account.

After creating the report, it will also be available to download on the web dashboard below in “Archived Reports”.

This is a screenshot of the Reports tab on the web dashboard, with the newly created report highlighted in the Archived Reports section

This is a screenshot showing the PDF and CSV options highlighted on the archived report.

To download the report directly from the web dashboard, click on the “CSV” or “PDF” button on the corresponding report to download that file version directly to your hard drive. The summary section of the report is organized into the information needed for taxes.

This is a screenshot showing a sample MileIQ report.

Using the Drives tab

Need a little more finesse or detail in your reporting? You can also generate reports from the "Drives" tab of the web dashboard.

This screenshot shows the Drives tab of the MileIQ web dashboard highlighted.

On the Drives tab, make sure you select the "Last Year" date filter to select 2017. You can also select any of the drive purpose tiles to filter in drives classified with that purpose. Using the drive purpose tiles with the search bar allows you to create purpose, detail, and/or vehicle specific reports to either bill specific clients with mileage, create a specific business report, or just your charity drives.

This screenshot is highlighting the different filtering options on the MileIQ web dashboard.

Click on the "All Drives" filter options to quickly see all drives 'Without Vehicles" assigned to them or all drives "Without Notes" that may require additional details.

This screenshot is highlighting the All Drives filter on the MileIQ web dashboard.

Once the desired filters are selected, then select all drives using the checkbox below the search bar and then click the green "Report" button.

This screenshot is highlighting the matching drives checkmark above the drive list.

If the "Report" button is grayed out, then that means there are still unclassified drives in the selected date range. Select the "Unclassified" drive purpose tile to quickly filter in all drives that still need classification. After naming the report, the report will be sent to your email address for you to download.

Reports from the web dashboard are emailed with 3 download links to download the summary CSV, detailed log in CSV, and the detailed log in PDF format

For more information on reporting, please see: How to: Create Reports

Additional Information:

  • Yearly reports are available to generate in both CSV and PDF formats on the web dashboard and mobile app.
  • If the green "Report" button is grayed out after selecting drives in the "Drives" tab, then that means there are still unclassified drives in the selected date range. Select the "Unclassified" drive purpose tile to quickly filter in all drives that still need classification.
  • CSV reports are best viewed in Microsoft Excel, Apple Numbers, and Google Docs - you can modify your rates, and they will update dynamically.
  • You can email your report to multiple parties by separating the email addresses using commas. 
 
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